Description

Position Details

Position Information

Position Title Project Manager and Executive Assistant to the Vice President for Student Formation and Dean of Students
Classification Title Administrative Full Time (.75-1.0 FTE)
Benefits Eligibility
Benefits Eligibility

Department Student Life
Job Description
The Project Manager and Executive Assistant to the Vice President for Student Formation and Dean of Students reports directly to the Vice President of Student Formation and works closely with the Vice President on a wide variety of administrative and executive duties, special projects, and initiatives involving the Division of Student Formation and its priorities. These include formulating and implementing the Vice President's work plan; coordinating special and high-priority strategic projects and initiatives; handling questions, concerns, issues, and requests on behalf of the Vice President; coordinating communications and representing the Vice President and the Division in meetings. Ability to learn quickly, manage a wide range of initiatives and executive level relationships and responsibilities, and proactively plan and anticipate are essential.

Project Manager Responsibilities

• Serve on the Student Formation Council; collaborate with the Vice President to set agendas, identify priorities, and prepare materials and follow-up.
• Gather and synthesize data to inform understanding of students and represent Student Formation interests.
• Track strategic and annual objectives and support related reporting.
• Implement special projects and initiatives for the Vice President for Student Formation and the Dean of Students.
• Support the Vice President's direct reports-including the Senior Associate Dean of Students; Associate Deans of Integrative Learning, Residential Life & Education, and Student Life; the Athletic Director; and the Directors of CAPS and the Health Center-through timely communication and follow-up.
• Coordinate professional development opportunities and team-building activities for Student Formation.
• Build relationships and coordinate engagement efforts with campus organizations, departments, and divisions.
• Supervise a team of student receptionists, including interviewing, hiring, scheduling, training, performance evaluations, pay increases, and budget oversight.

Executive Assistant Responsibilities

• Plan and participate in meetings, retreats, and training sessions, including coordinating logistics.
• Coordinate meetings and communications for the Vice President-individually and across the Student Formation Division.
• Communicates on behalf of Student Formation and Travel Health and Safety, managing email and phone communication, identifying priorities and escalating concerns as appropriate to the Vice President, often preparing or responding to correspondence on the Vice President's behalf.
• Manage budgets for Student Formation and Athletics, including contracts and personnel information.
• Manage the HR performance review process for the Vice President's direct reports by providing structure and process for the Vice President to review and iterate on.
• Prepare routine correspondence, reports, memos, and letters; draft speeches, presentations, reports, and talking points.
• Facilitate communication and reporting for the Board of Trustees and the Living the Mission Committee.
• Coordinate proactive communications to students and families from the Dean's office.
• Coordinate materials, schedules, and information dissemination for committees chaired by or supported by the Vice President, including the Travel Health and Safety Team, Strategic Committees, Working Groups, and Student Congress.
• Arrange travel for the Vice President.
• Maintain the Vice President's calendar to ensure strategic use of time and resources; assist with calendars for the Senior Associate Dean of Students and Associate Dean for Community Belonging.
• Serve as the primary contact for internal meeting requests, changes, and cancellations.
• Maintain, update, publish, and archive the College's Student Handbook in collaboration with the Dean and Senior Associate Dean.
• Manage the Student Formation website with Public Affairs and Marketing; assist with social media and communication strategies.
• Manage the workflow and daily operations of the office, including office calendars.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree required, with 5-10 years of relevant administrative experience preferred.
• Excellent writing, communication, and public relations skills that embody a sense of care and confidence.
• Ability to engage in conflict productively.
• Commitment to the work of developing college students.
• High attention to detail and ability to handle confidential and complex matters, including a high degree of discretion.
• Proficient in Google Suite and Microsoft Office. Experience with Maxient a plus.
• Interest in and demonstrated background in adopting new technologies and strategies such as AI to improve efficiency.
• Self-motivated with the ability to manage multiple projects and deadlines, along with the ability to anticipate future needs.
• Ability to build rapport and trust across the campus on behalf of Student Formation.
• Hospitable, positive and steady demeanor in working with a diverse population.
• Understanding and support of Hope College's mission and Christian faith.

Physical Demands
This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.

Pre-employment Screenings
All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.

Posting Detail Information

Posting Number 2023-343SR
Job Posting Open Date 12/01/2025
Job Posting Close Date 12/15/2025
Open Until Filled No
Is this position available for sponsorship No
Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter

Optional Documents